Accommodations and Travel
The AACR has recently been notified that some conference registrants are being solicited by an unauthorized company trying to obtain credit card information by phone and email to secure housing accommodations at this conference. All information regarding travel and housing accommodations is available on this webpage. The AACR will not contact you by phone or email requesting credit card information. If you have any questions, please email [email protected].
Accommodations
The conference will be held at Hyatt Regency Orlando in Orlando, Florida. Hyatt Regency Orlando is located approximately 12.3 miles away from Orlando International Airport (MCO). A reduced conference rate of $234 per night is available to conference attendees until Tuesday, January 28, 2020. Reservations may be made online or by calling 402-593-5048 and requesting the AACR Microbiome, Viruses, and Cancer conference rate. The hotel will accept reservations at the reduced conference rate on a space-available basis until the cut-off date. Reservations made after this date will be accepted on a first-come, first-served basis at the nearest available rate. Applied to the room charge will be state and local taxes, currently 13.625%. Reservations must be guaranteed with a major credit card and accompanied by a first night deposit at the time of reservation. Cancellations will be accepted at no charge 72 hours in advance of arrival. Note that check-in time is 3 p.m., and check-out time is 11 a.m.
Travel to Orlando
The closest major airport to the conference site is the Orlando International Airport (MCO), located approximately 12.3 miles from the Hyatt Regency Orlando. The AACR has chosen Corporate Traveler (CT) as its exclusive travel management partner. Conference attendees are welcome to leverage AACR’s partnership with CT and utilize their services to make your travel arrangements.
Our dedicated Travel Manager at Corporate Traveler will offer personalized service and travel expertise to help travelers secure the most cost-effective and time-efficient itineraries. As a division of the leading global agency, Flight Centre Travel Group, CT has access to a variety of exclusive international fares, and travelers will have access to an in-house team of skilled emergency support agents, available 24/7 from anywhere in the world at no extra cost. You will still be able to earn mileage credit for your frequent flyer programs.
- Please email your initial travel requests to our dedicated Travel Manager,
Garry Staegemann. - Include your name (per your travel ID), date of birth, preferred departure/arrival airport, name of the AACR meeting you are booking travel for, travel dates, and any additional preferences (such as seating, timing, etc.).
- Garry will research the best flight options and provide several choices that fit your needs.
- A one-time minimal transaction fee of $30 will be clearly listed along with flight pricing.
- For your security, CT will require a signed credit card authorization form before they can process payment for your flight.
AACR’s CT office is open Monday through Friday from 8 a.m. to 6 p.m. ET.
- Phone: (215) 825-3650
- Toll-Free: +1 (888) 666-4209
You may also call United Airlines directly at (800) 521-4041, or book online and enter promo code 423JS. Please book early to take advantage of promotional fares that give you the greatest discount.
Ground Transportation
A variety of ground transportation options are available upon arrival, including taxi service, private car service, Uber, car rentals, and shared shuttles. Taxi service between the Orlando International Airport (MCO) and Hyatt Regency Orlando is approximately $42.00-52.00 one way, plus gratuity. Please click here for more information on shuttles and taxi service.
Additionally, the AACR has arranged for a car rental discount through Hertz. You may call Hertz at (800) 654-2240 from the U.S. or (405) 749-4434 from outside the U.S. and Canada, or you may book online. Please refer to the discount CV#02ST0024.
International Travel
Researchers from more than 50 different countries around the world regularly participate in AACR meetings and conferences. The Association encourages and appreciates the contributions of international researchers at our programs. If you plan to attend this AACR conference, please contact the American Consulate in your country to review the current regulations for travel to the United States. Obtaining the proper documentation may take several weeks or months, depending on your location, so we encourage you to contact the consulate as soon as possible if you are considering attending this conference. Information is also available on the U.S. Department of State website.