Exhibits
AACR Annual Meeting 2024
Mark your calendar! The AACR Annual Meeting 2024 will be held at the San Diego Convention Center in San Diego, CA, from April 5-10 with exhibits from April 7-10. To be placed on the distribution list, please email [email protected].
AUDIENCE
The AACR gives you the opportunity to gain visibility for your organization among the world’s most prestigious scientists and other cancer professionals who are projected to attend from around the world. AACR Annual Meeting attendees are laboratory scientists and clinical investigators specializing in all aspects of cancer research, including experimental therapeutics, molecular targeted therapies, chemistry, molecular biology and genetics, immunology and immunotherapy, tumor biology, virology, toxicology, prevention, and clinical and translational research.
Exhibitor resources
EXHIBIT SHOW HOURS (DATES AND TIMES ARE SUBJECT TO CHANGE)
Exhibit Show Dates and Times
Sunday, April 7 1:00 p.m.-5:00 p.m.
Monday, April 8 9:00 a.m.-5:00 p.m.
Tuesday, April 9 9:00 a.m.-5:00 p.m.
Wednesday, April 10 9:00 a.m.-12:30 p.m.
Exhibit Hall Move-in
Thursday, April 4 12:00 p.m.-5:00 p.m.
Friday, April 5 8:00 a.m.-5:00 p.m.
Saturday, April 6 8:00 a.m.-5:00 p.m.
Exhibit Hall Move-out
Wednesday, April 10 1:00 p.m.-5:00 p.m.*
Thursday, April 11 8:00 a.m.-12:00 p.m.
*Exhibitors located in Hall E must be completely moved out of the Hall by Midnight on Wednesday, April 10. Exhibitors in Hall E are limited to 10×10 booths, 10×20 booths, and 10×30 inline booths (10×30 islands are not permitted in this area).
San Diego Convention Center
Exhibits and Posters – Halls A-F
Registration – Lobby D
Exhibitor Lounge – Hall C
Exhibitor Management Office – TBD
Exhibitor Spotlight Theaters – TBD
Exhibitor Meeting Rooms – In the Sales Pavilion above the Exhibit Hall
Food Court – Throughout the Exhibit Hall
Opening Ceremony – Halls G and H
Plenary Sessions – Halls G and H
Educational Sessions – Floor 2 of the Convention Center
RESERVE A BOOTH
Annual Meeting 2023 Exhibitors will receive an email with a date, time, and link to choose booth space for the AACR Annual Meeting 2024 in San Diego. On the floor plan for 2024, blue booths are available while the gray ones were secured during space assignments. Be sure to secure your booth and complete the application within an hour as the system will time out. If you are looking for suggestions on size or location, please reach out to the Exhibits Team for assistance.
New companies will be able to choose space in July.
2024 Exhibit Hall Floor PlanEXHIBIT SPACE FEES
10’x10’ Inline Booth $4,450
Corner Charge $200 per corner
10’x10’ Premium Booth $4,650 (Opposite Posters Sessions, Coffee Breaks, AACR Central)
Island Booth Spaces $46.50 per sq. ft.
Non-Profit Booth Spaces $900 each (for first booth; regular rate for any additional booths)
*To qualify for the Non-Profit rate, you must select booth space in the non-profit section in Hall E.
Double‐Decker/Multi‐Level Booths
Double‐Decker/Multi‐Level booths are permitted. You must adhere to the rules and regulations from the San Diego Convention Center. Additional requirements may be needed. Some cities require a fire watch and drawings need to be submitted for fire marshal approval. More information will be provided in the Exhibitor Service Kit. Contact the Exhibits Team for more information exhibits@aacr.org.
booth payments
A 50% deposit for your booth space is due July 10th and the full payment due September 15th. Exhibitors that sign up after September 15th have 60 days to pay in full. For payments using ACH, check, or wire transfer, please contact the Exhibits Team.
Wire Transfer InformationBOOTH CANCELLATIONS
Prior to June 15– Cancellation/Reduction of Space will be accepted with no penalty.
June 16- November 15‐ Exhibitor is responsible for 25% of booth fee.
After November 16– Exhibitor is responsible for the entire booth fee. No Refund will be issued.
Exhibitors that sign up after November 15 have 60 days to cancel for a partial refund, 25% of booth fee. After 60 days from receipt of booth space, Exhibitor is responsible for the entire booth fee.
EXHIbITOR REGISTRATION
Exhibitor registration will open in the fall. Once registration opens, you can access your registration through the exhibitor dashboard on Map Your Show. CompuSystems is the official registration management provider for the AACR Annual Meeting 20234.
Onsite Registration
Friday, April 5: 8:00 a.m.-6:00 p.m.
Saturday, April 6: 7:00 a.m.-6:00 p.m.
Sunday, April 7: 7:00 a.m.-6:00 p.m.
Monday, April 8: 7:00 a.m.-6:00 p.m.
Tuesday, April 9: 7:00 a.m.-6:00 p.m.
Wednesday, April 10: 7:00 a.m.-12:00 p.m.
The Exhibitor Directory from Annual Meeting 2023 will be available until July. The directory will include a list of all companies that exhibited in Orlando, FL.
Exhibitor DashboardAnnual Meeting 2023 Housing
Exhibitor Housing will open in September.
eXHIBITOR SERVICE KIT
The Exhibitor Service Kit will be available in December.
AFFILIATE REQUESTS
The affiliate meeting form and affiliate meeting guide for Annual Meeting 2024 will be available in the fall.
aacr official vendors
Convention Management Resources (CMR) and CompuSystems are the official hotel and registration management providers for the AACR Annual Meeting 2024. No other hotel, registration management companies, or travel agencies are authorized to place hotel reservations or registrations for the Annual Meeting on behalf of the AACR.
The AACR evaluates and chooses vendors who offer superior service and quality products to exhibitors. Rest assured that AACR never provides AACR exhibitor lists to those other than official vendors. All official vendors must display the official vendor seal of the meeting. Please contact the exhibits team for further questions or clarification.
Soliciting Business Outside Booth
Any individual observed to be soliciting business in the aisles or other public spaces, or in another company’s booth, will be in violation of our Exhibit Policies. The Floor Manager will be on duty ensuring everyone is following the rules and regulations of our meeting. Should any exhibitor witness an individual, especially a non-exhibitor, committing this violation, we ask you to notify Exhibit Management immediately. Companies pay to exhibit at our meeting, and it is unfair practice for someone to conduct business without being an official exhibitor. We take this violation very seriously.
LOOKING FOR ADDITIONAL EXHIBITING OPPORTUNITIES?
AACR-NCI-EORTC INTERNATIONAL CONFERENCE ON MOLECULAR TARGETS AND CANCER THERAPEUTICS
Hosted by the American Association for Cancer Research, the National Cancer Institute, and the European Organization for Research and Treatment of Cancer, the 2023 Molecular Targets and Cancer Therapeutics conference will return to the Hynes Convention Center in Boston, Massachusetts from October 11-15, 2023.
This program attracts 1,200-1,500 academics, scientists, and pharmaceutical industry representatives from across the globe to discuss innovations in drug development, target selection, the impact of new discoveries in cellular and molecular biology, and early clinical trials. Innovative, targeted therapeutics are discovered through the rapid advances in our understanding of the molecular basis of cancer.
More information for booking booth space will be available in June 2023. Please email exhibits@aacr.org with any questions.
AFFILIATE REQUESTS – Molecular Targets
To book an affiliate meeting during this meeting, please complete the Molecular Targets Affiliate Survey. Any meeting or event that involves AACR scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by the AACR. Please see the link below. Should you have any questions, please contact Caroline Sylvia ([email protected]).
Molecular Targets Affiliate SurveyAACR SPECIAL CONFERENCES
The AACR organizes a variety of outstanding conferences, meetings, and workshops each year to advance our understanding of cancer and to facilitate the exchange of the most cutting-edge research in the field. Attendees are invited to stretch their boundaries, form collaborations, attend sessions outside their areas of expertise, and learn how to apply exciting new concepts, tools, and techniques to their own research.
AACR Special Conferences present unique opportunities to interact with the world’s leading experts and discuss the latest findings in rapidly developing areas of cancer research. These popular conferences are relatively small (150-400 attendees) to allow ample time for discussion and networking.
The AACR also holds a variety of meetings on a recurring basis, including such collaborative programs as the San Antonio Breast Cancer Symposium, the Molecular Targets and Cancer Therapeutics Conference, the International Cancer Immunotherapy Conference, and the Biennial Meeting on Advances in Malignant Lymphoma.
There are limited opportunities to exhibit at special conferences. Don’t miss this opportunity.
For more information on exhibiting, please contact the Exhibits Team at [email protected].
San Antonio Breast Cancer Symposium 2023
This year, The AACR is partnering with the San Antonio Breast Cancer Symposium. This Symposium is designed to provide state-of-the-art information on the experimental biology, etiology, prevention, diagnosis, and therapy of breast cancer and premalignant breast disease to an international audience of academic and private physicians and researchers. The scientific program consists of formal lectures by experts in clinical, translational, and basic research, selected slide and poster presentations, forums, and case discussions.
This international symposium is directed primarily towards academic and private physicians and researchers involved in breast cancer in medical, surgical, gynecologic, and radiation oncology, as well as patient advocates and other appropriate health care professionals. We anticipate 9,500 attendees from more than one hundred countries. The San Antonio Breast Cancer Symposium will take place in from December 5-9, 2023, with exhibits from December 6-8, 2023, at the Henry B. Gonzalez Convention Center. The Symposium offers attendees the unique opportunity to participate in person in San Antonio, Texas or virtually.
SABCS EXHIBITS SCHEDULE:
Wednesday, December 6 12:00 p.m.–7:00 p.m.
Thursday, December 7 12:00 p.m.–7:00 p.m.
Friday, December 8 12:00 p.m.–4:00 p.m.
Visit SABCS.orgFor more information about SABCS, please contact: [email protected]
The SABCS 2023 Floor Plan will be available in June.