In This Section

General Information and FAQs

Assistance for Registrants with Disabilities

The American Association for Cancer Research recognizes the importance of making its educational activities available to all interested participants of the professional medical community. This AACR educational activity is designed to accommodate all attendees and fully complies with the legal requirements of the Americans with Disabilities Act (ADA) and the rules and regulations thereof. Registrants in need of auxiliary learning aids or special requirements for hotel accommodations, transportation, or other facilities connected with this meeting should indicate requested accommodations on their registration information or by contacting the AACR Meetings Department at 215-440-9300 or meetings@aacr.org.


Please Note: All presentations at AACR meetings, conferences, and workshops represent the opinions of the presenter and do not represent the position or the opinion of the AACR or its members.

Registration

Accommodations, Meals, and Travel

Abstracts

Financial Support for Attendance

Miscellaneous

Registration

Do I have to be an AACR member to register?
No. AACR meetings, conferences, and workshops are open to both members and nonmembers. AACR members will pay a lower registration rate, upwards of several hundred dollars less than nonmembers. For information on membership benefits and how to join, please visit the Membership section of the AACR website.

How do I register?
Visit the homepage of the program you are interested in attending and follow the link for registration. Registration must be completed online. Space permitting, onsite registration for in-person meetings will be available. Please note that most workshops are by application only; those selected will be provided with instruction on registration following acceptance.

Are there daily or partial registration fees?
No. Daily or partial registration fees are not available.

Are there lower registration rates for students or postdocs?
Yes. Student members receive substantial discounts for most AACR meetings and conferences. AACR Associate Memberships is membership is open to graduate students, medical students and residents, and clinical and postdoctoral fellows who are enrolled in educational or training programs that could lead to careers in cancer research. There are no membership dues for Associate Members. Nonmember students and postdocs are also afforded lower registration rates for most programs, but are encouraged to visit the Membership section of the AACR website before registering.

How can I confirm my registration?
Online registrations are confirmed by email immediately. Registrations may also be confirmed by contacting the AACR Meetings Department at 215-440-9300 or meetings@aacr.org.

Are registration receipts available?
Registration receipts will be sent by email at the time of the transaction. If a duplicate receipt is needed, it can be obtained online through myAACR or by contacting the AACR Meetings Department at 215-440-9300 or meetings@aacr.org.

Accommodations, Meals, and Travel

Does the AACR provide assistance with obtaining visas for travel?
Official letters of invitation are available when registering. If you need a letter of invitation prior to registering, please email meetings@aacr.org. If you plan to attend an AACR meeting, conference, or workshop, American consulate in your country to review the current regulations for travel to the United States. Please begin the visa application process as early as possible. Information is available on the U.S. Department of State website.

Are discounted room rates available for attendees?
Yes. Visit the “Accommodations and Travel” page for the meeting, conference, or workshop, for details.

Is there a preferred travel service?
Yes. Visit the “Accommodations and Travel” page for the meeting, conference, or workshop, for details.

Are meals included in either the registration or room rate?
Yes. Visit the “Registration” page for the meeting, conference, or workshop, for details..

What ground transportation options are available?
Visit the “Accommodations and Travel” page for the meeting, conference, or workshop, for details.

Abstracts

How do I submit an abstract?
All abstracts must be submitted online. Instructions are available on the “Abstracts” page for each meeting or conference.

What are the abstract submission guidelines?
Submission Guidelines link

May I present more than one abstract?
Individuals are typically permitted to submit two (2) abstracts per meeting or conference. Please review the guidelines for each conference as space limitations may only permit one (1) abstract submission.

Do I have to pay an abstract submission fee?
As of June 1, 2025, the only meeting requiring a submission fee is the AACR Annual Meeting. No other meeting or conference requires an abstract submission fee.

Do I have to be an AACR member to submit an abstract?
Nonmembers may submit abstracts to any AACR meeting or conference. However, each abstract submitted for presentation at the AACR Annual Meeting must be sponsored by an Active, Emeritus, Honorary, Affiliate, or Associate AACR Member in good standing. (Student members are not eligible to sponsor an abstract.) Complete abstract sponsorship regulations can be found on the Annual Meeting website.

When will I find out if my abstract has been accepted for presentation?
For the AACR Annual Meeting, abstract presenters will be notified approximately 10-11 weeks prior to the start of the meeting. For all other meetings and conferences.  Visit the “Abstracts” page for the meeting, conference, or workshop, for details.

If my abstract is accepted, what is the presentation format?
Authors who are selected as the presenter of an abstract (at the time of submission) will be provided with instructions regarding the type of presentation to be made and the date and time of the presentation. For abstracts selected to be presented as posters, the AACR will provide poster numbers and pushpins.

Are there poster printing services available onsite?
For most meetings and conferences, no, unless otherwise noted on the “Abstracts” page for the meeting or conference. Poster printing services are available for the AACR Annual Meeting. For more information, visit the AACR Annual Meeting website.

How do I reference an abstract as a publications?
As of January 1, 2024, abstracts selected for presentation (poster or oral) are published as a freely available supplement in an AACR journal on the first day of the meeting or conference. Please visit the AACR Journals website to locate the abstract and reference information.

Abstracts from meetings and conferences that took place before December 31, 2023 that are printed in an AACR conference proceedings should be referenced as follows:

Author(s) of abstract. Title of abstract [abstract]. In: Name of conference or title of publication.; conference dates; place of conference. Place of publication: publisher; date of publication. Abstract number

Since I transferred copyright to AACR when I submitted my abstract, can I re-use the text of my abstract that I submitted to AACR?
You must contact permissions@aacr.org to request permission to reuse the text of the abstract.

Financial Support for Attendance

Is financial support available?
Yes. The AACR and our supporters provide several types of awards for attendees. Visit the “Financial Support for Attendance” page for the meeting, conference, or workshop, for details.

Do I have to be an AACR member to apply for financial support?
No, but some awards are open only to AACR Associate Members, please review the financial support webpage for each conference. Visit the “Financial Support for Attendance” page for the meeting, conference, or workshop, for details.

May I apply for more than one type of award?
Yes. You may apply for as many awards for which you qualify, but if you are selected for multiple awards, the AACR will determine which award you will receive. Applicants may receive a maximum of one award per meeting or conference.

When will I be notified if I am selected to receive an award?
For most conferences, award applicants will be notified by email of their award status three (3) – four (4) weeks after the award application deadline. For the AACR Annual Meeting, every effort is made to notify those that applied for a Scholar-in-Training Award prior to the Advance Registration Deadline.

If I am not selected for an award, how do I request a refund of my registration and room reservation?
Award applicants who are not selected to receive an award and, therefore, cannot attend the meeting or conference may contact the AACR Meetings Department by email at meetings@aacr.org for a full refund of their registration fee. Information on refunds for room reservations is available on the “Accommodations and Travel” page for each conference.

Miscellaneous

Will Continuing Medical Education (CME) credits be available?
CME credits are available at many AACR meetings and conferences. Questions regarding CME credit availability may be directed to the AACR Office of CME at 215-440-9300 or cme@aacr.org.

Are certificates of attendance available?
Yes. Certificates of attendance may be obtained by logging into your myAACR account, clicking on Events at the top, and locate the meeting or conference under Events I Attended tab. There will be an option to download a certificate of attendance.

What support opportunities are available?
Contact the AACR Foundation at 215-440-9300 or foundation@aacr.org for information. Opportunities vary by conference and location.

What exhibiting opportunities are available?
Contact the Exhibits Team at 215-446-7183 or exhibits@aacr.org for information. Opportunities vary by conference and location.

Is there a dress code for attendees?
No. Dress for AACR meetings, conferences, and workshops is casual.

Helpful Websites for Conference Attendees

AACR Meeting Policies and Procedures/Code of ConducT

Code of Conduct 
The AACR is committed to providing a safe and secure environment. Please review the following policies and procedures for conference participants. By registering for AACR conferences and meetings, you agree to the following terms

  • Conference attendees may take photographs during oral or poster presentations provided that the photographs are strictly for personal, noncommercial use and are not to be published in any form. Attendees are prohibited from using flash photography or otherwise distracting the presenters or members of the audience.
  • Conference attendees may share information from presentations on social media provided that they respect the wishes of presenters. Oral presenters may label any or all slides in their presentations with “DO NOT POST.” Similarly, poster presenters may label their posters with “DO NOT POST.” Attendees must respect the presenters’ requests in these instances and refrain from posting any images from these designated slides or posters on social media.
  • In accordance with the Resolution adopted at the 1968 Annual Meeting of the AACR, registrants must refrain from smoking in all meeting rooms. This regulation applies to all session rooms, including the poster area.
  • The AACR prohibits intimidating, threatening, or harassing conduct of any kind. This applies to all conference participants—attendees, presenters, exhibitors, staff, vendors, etc.
  • The AACR is committed to a safe, hospitable, and productive environment for all conference participants, regardless of age, disability, ethnicity, gender, religion, or sexual orientation.
  • The AACR expects all participants to communicate professionally and constructively, handling dissent and disagreement with courtesy, dignity, and an open mind, being respectful when providing feedback, and being open to alternate points of view. Furthermore, the AACR expects participants to share information about our programs responsibly and clearly distinguish individual opinion from fact.
  • Participants must obey all applicable laws and regulations of the relevant government authorities while attending our conferences. Participants must comply with all applicable safety guidelines related to the conference venues.
  • Children under 12 years of age are not permitted in any scientific session or poster session at any time. Children cannot be left unattended or unsupervised.
  • Cell phones, pagers, and other electronic devices must be turned off or placed on “silent” mode before entering a session. Participants should step out of session rooms to make calls or send emails or texts, as the back lighting on electronic devices is distracting to other participants.
  • Lost and found: Attendees may contact the AACR Registration Desk for any lost items.
  • Poster presenters are solely responsible for placing their posters on their assigned poster boards and removing their posters according to the schedule provided. The AACR cannot be responsible for any posters that are not removed at the designated time. Posters left in the Poster Hall after that time may be discarded. Poster presenters should not leave any items at their poster board unattended, including poster tubes, meeting bags, Programs, personal items, etc. The AACR is not responsible for any items left in the Poster Hall.
  • The AACR encourages responsible drinking for those drinking alcohol. Beer and wine will be offered at some official social events. Alcohol will not be served to anyone under the age of 21. Alcoholic beverages are allowed in specific areas and must not be taken out of these areas.

Health and Safety Policy and Procedures 
The health and safety of AACR meeting participants, as well as the patients and communities we serve, are among AACR’s highest priorities. If you are attending an AACR meeting or conference, the AACR strongly recommends that you take the following precautions: 

  • Follow all health and safety protocols as required by the meeting organizer, facility, and local and state health departments. 
  • Do not attend the meeting if you have symptoms of a respiratory infection and leave the meeting if you develop such symptoms. 
  • If you are registered to attend the meeting/conference, you will have virtual access to all of the scientific sessions in the event that you are unable to attend in person due to illness. In-person registrants can request a change to their registration status to online-only at any time before the meeting/conference by email to meetings@aacr.org and receive a refund for any differences in rates. 

Contact Information:

AACR Scientific Programs Department
215-440-9300
programs@aacr.org